Shared Cataloging Program (SCP)

The Shared Cataloging Program (SCP) provides catalog records for the University of California campus libraries.

The main goals of the SCP are to ensure the representation of CDL-licensed materials in UC campus integrated library systems and (through the campus ILSs) to the Melvyl® Catalog in a timely fashion, maintain the currency of subscriber and coverage data, eliminate the redundancy of cataloging efforts among the UC campuses, and keep links current through the use of persistent identifiers.

The SCP was established in January 2000 by the Systemwide Operations and Planning Advisory Group (SOPAG) Task Force on Electronic Resources, and is based at UC San Diego.

See sections below:

• More about the Shared Cataloging Program
• Program Updates and Reports
• Cataloging Guidelines
  • CDL cataloging guidelines
  • SCP Linking and Link Resolvers
• Tools and Documents
• SCP Record Distribution
• People and Groups
• Archival documents

 

More about the Shared Cataloging Program

• CDL Acquisitions and the Shared Cataloging Program: A generalized version of the individual PowerPoint presentations given at each of the UC campuses between June 21 and November 10, 2005, detailing various aspects of CDL Acquisitions and the Shared Cataloging Program.
• Printable SCP informational flyer. [PDF]

 

Program Updates and Reports

• Annual reports and annual update reports: Highlights goals, trends and issues, activities and accomplishments.
• Program updates: Contains general news and bibliographic records updates by month for journals, databases, monographs, and CalDocs.
• Record distribution statistics: Monthly totals of the number and type of records distributed to the campuses.

 

Cataloging Guidelines

CDL cataloging guidelines

• Decision points: Explains when to use a single or separate record, and outlines specific applications (October 2008)
• Conventions for cataloging electronic resources: Provides CDL and SCP conventions for fixed fields, variable fields, and notes for eserials, emonographs, and online databases (September 2009)

SCP Linking and Link Resolvers

• CONSER PURL project documentation (instructions and FAQ for UC catalogers)
• Persistent Identifiers (PIDs): Gateway to the PID server interface. Get general information about Persistent Uniform Resource Locator (PURL), how HTTP redirects work, and how to create, modify, and validate PURLs.
• PID server instructions: Instructions on on how to use the PID server (available only to SCP staff)
• SCP detailed linking guidelines for CDL licensed ejournals: [Word] [PDF]
• SCP detailed linking guidelines for SCP cataloged open access ejournals: [Word] [PDF]
• UC Link Resolver General Principles and Detailed Linking Guidelines (October 3, 2005)

Tools and Documents

• California electronic documents cataloging pilot project: Details the two CAMCIG proposals (Berkeley proposal and SCP proposal) for handling California electronic document cataloging in the face of the SCP budget cut (December 2008)
• Cataloging priorities [Word]: This document addresses questions about SCP cataloging priorities and how they are established. For Chinese language resources, please refer to the Chinese language resources cataloging priorities and status document, collectively developed by the East Asian bibliographers and SCP.
• Chinese language resources cataloging priorities and status [PDF]
• E-Resources Tracking (Package-Level Cataloging Details for CDL Electronic Resources): Charts the host, package name, interlibrary loan availability, package details, E-ISSN, and URL construction.
• Open Access Resources at the UC Libraries: This document outlines policies and procedures for the selection of open access resources and for their treatment by the Shared Cataloging Program.
• Proposals for New Cataloging Projects: Cataloging requests for a group of free or licensed titles should be submitted to the Joint Steering Committee on Shared Collections using the project guidelines outlined in this document (DRAFT)
• Request Form for SCP Cataloging Records for Open Access Journals: Catalog records may be requested for scholarly open access journals that are not already in the Melvyl Catalog.
• SCP harvesting technique procedures for California documents: This document outlines the detailed steps necessary for SCP to gather MARC bib records from OCLC and distribute them to the campuses. (For background, see: California electronic documents cataloging pilot project)
• SCP phased cataloging strategies: [Word] [PDF] (03/23/09) Outlines two cataloging strategies for newly acquired packages, or existing packages as deemed appropriate. The strategies which involve batch processing and minimal verification are designed to help get catalog records distributed to the campuses more quickly.
• SCPedia: [password-protected] SCPedia provides information such as a resource descriptions, status, number of titles contained within the resource, and comments on batch processing. It also serves as a tracking mechanism for SCP resources requiring special processing.
  

SCP Record Distribution

• FAQ for Monographic Records Distribution: Answers frequently asked questions about the distribution of records from UC San Diego.
• Record distribution statistics: Monthly totals of the number and type of records distributed to the campuses.
• SCP 599 field: Instructions for SCP catalogers on how to utilize the 599 field to earmark CDL records for distribution to the UC campuses.
• SCP file processing overview: Provides a brief, non-technical overview of how SCP records are gathered and distributed to the campuses each week (October 2008) [Word] [PDF]

 

People and Groups

• Campus Contacts Related to SCP Activities: Includes SCP AC members, SCP campus liaisons, systems liaisons and proxy contacts. [HTML]
• Electronic Resources Cataloging Task Force: In 1998-1999, this Systemwide Operations and Planning Advisory Group (SOPAG) task force created guidelines for Melvyl® Catalog contributors explaining how to catalog Internet resources. [HTML]
• SCP Advisory Policy Structure: Diagram of groups and reporting lines. [PPT]
• Shared Cataloging Program Advisory Committee (SCP AC): Includes committee charge, meeting minutes, and advisory/policy structure. [HTML]
• UC CONSER Funnel: Established by the Heads of Technical Services (HOTS) in April 2006, the UC CONSER Funnel program provides training, support, and leadership for UC participation in CONSER.
  
  

Archival documents

• Authorized headings list: Provides an Excel list of headings (in bold) of SCP journal packages and databases. Contains information about SFX forms of headings, sub-databases, unused forms of headings (in light-face), what Tier a particular resource or package belongs to, etc. (archived March 2009)
• Batch Conversion of Resource Records into Separate Records: Outlines the workflow process for creating separate records. (archived March 2009)
• Specialized data elements for SCP monograph records: Describes the specialized fields and data elements that should be added to each SCP record, in addition to standard descriptive bibliographic metadata (April 2003, archived March 2009)
• Status Chart of SCP Cataloging Sets in Progress: Charts resource titles, formats and numbers of records, and status. (archived March 2009)